Automate letting processes
From the rental enquiry through tenant self-disclosure and creditworthiness all the way to contract and handover: we automate the letting funnel with AI, so you let faster and spend less time on admin.
The problem
The letting funnel is full of manual work
There are many small steps between a listing and a signature. Each one costs time and delays the letting.
A flood of enquiries
One listing brings in dozens of enquiries that each have to be read, answered and pre-qualified.
Self-disclosure on paper
Tenant self-disclosures arrive incomplete, as a PDF or on paper, and have to be checked and transcribed by hand.
Creditworthiness takes time
Credit checks and document reconciliation happen outside the system and hold up the approval.
Contract and handover entered twice
The rental contract, handover protocol and master data are typed in by hand more than once.
The solution
One end-to-end, automated letting funnel
We connect the steps from enquiry to signature into a flow that largely takes care of itself.
Pre-qualify enquiries
Incoming rental enquiries are captured, categorised and pre-qualified against your criteria automatically.
Digital self-disclosure
Applicants fill in a structured form, and the data lands straight in the right system.
Check documents
Submitted documents are read out, checked for completeness and matched to the right file.
Prepare the contract
Master data flows into the rental contract automatically instead of being typed in several times.
Digital handover
Handover protocols are captured digitally and added to the file.
Status overview
Every enquiry has a clear status, from arrival to signature.
GDPR & data sovereignty
Process tenant data in a GDPR-compliant way
Self-disclosures and creditworthiness data are especially sensitive. Processing is GDPR-compliant and, on request, on-premise, with no data leaking to external models.
- Can run on-premise or in your own cloud
- No data leaking to external AI providers
- Data-minimising processing of applicant data
- Full control over the model and hosting
Use cases
Who the automated funnel pays off for
Property management firms
Many units, recurring lettings and a high share of standard processes.
Housing companies
A large portfolio where every step saved per case scales noticeably.
Letting agents
Fast pre-qualification of prospects and neatly structured documents.
Landlords with volume
Several properties where manual handling no longer pays off.
Integration
Connecting to your letting and management software
The funnel is connected to your existing systems, from the marketing portal to the management software.
- Marketing portals and listing platforms
- Management software and CRM via API
- Email inboxes and forms
- Creditworthiness and credit reference agencies
How it works
From idea to automated funnel
Analysis and use case
We map your current letting process and pinpoint the steps that lose the most time.
Proof of concept
A first automated part of the funnel runs on real enquiries, measurable and traceable.
Integration and go-live
Connecting to your systems, testing with real data, then operation with monitoring.
FAQ
Frequently asked questions
Do we have to switch our management software?
No. The funnel is connected to your existing software via an interface. Your systems stay in place, and the process is automated around them.
How is applicant and creditworthiness data handled?
With data minimisation and in a GDPR-compliant way. On request, processing runs on-premise or in your own cloud, without any data leaking to external AI providers.
Can credit reference and creditworthiness agencies be connected?
Yes. Common credit reference agencies are connected via an interface, so the check happens within the automated flow.
What does the automation actually deliver?
Less manual handling per enquiry and a faster approval. That noticeably shortens the time to letting.
How quickly is a first flow in production?
We start with a clearly defined part of the funnel. A first productive step is typically in place within a few weeks.
Let faster, with less effort
Book a free intro call. We take a look at your letting process and show you where automation has the biggest impact.
Let’s talk about how AI can move your business forward.
Get in touch, we look forward to your project.